top of page

Privacy Notice

Last updated: 29/01/2026

Thank you for choosing to be part of our community at Gilbert-Horwood Private Staffing (“we”, “us”, “our”). We are committed to protecting your personal information and respecting your privacy.

If you have any questions or concerns about this privacy notice, or our practices in relation to your personal information, please contact us via the details provided on our website.

When you visit our website and use our services, you trust us with your personal data. This notice explains what information we collect, how we use it, and what rights you have in relation to that information.

This privacy notice applies to all information collected through our website and any related services, communications, marketing, or events.

1. What Information Do We Collect?

Personal Information You Provide

We collect personal information you voluntarily provide when you:

  • Enquire about our services

  • Register as a candidate

  • Apply for roles

  • Contact us directly

This may include:

  • Names

  • Email addresses

  • Telephone numbers

  • Postal addresses

  • Employment history and qualifications

  • References

  • Identification documents

  • Date of birth

  • Right-to-work documentation

All information provided must be accurate and up to date.

Information Automatically Collected

When you visit our website, we may automatically collect technical data such as:

  • IP address

  • Browser type

  • Device information

  • Operating system

  • Location data (approximate)

  • Pages viewed and site usage

This data helps us maintain security and improve our services.

Information from Other Sources

We may receive limited information from public sources, professional references, recruitment partners, or social platforms when relevant to our services.

2. How Do We Use Your Information?

We use your information to:

  • Provide recruitment and staffing services

  • Assess suitability for roles

  • Communicate with you

  • Manage enquiries and placements

  • Carry out background and compliance checks

  • Improve our website and services

  • Send marketing communications (where permitted)

  • Meet legal and regulatory obligations

3. Will Your Information Be Shared?

We only share personal data when necessary:

  • With clients considering you for roles

  • With third-party screening providers

  • Where legally required

  • With professional advisers or service providers

All third parties are required to treat your data securely and lawfully.

4. How Long Do We Keep Your Information?

We retain personal information only for as long as necessary to fulfil our services and legal obligations, typically no longer than two years unless required otherwise.

5. How Do We Keep Your Information Safe?

We implement appropriate technical and organisational safeguards to protect your personal data.

While no system is completely secure, we take every reasonable step to protect your information.

6. Do We Collect Information from Minors?

We do not knowingly collect data from individuals under 18 years of age.

7. What Are Your Privacy Rights?

If you are in the UK, EEA or similar jurisdictions, you may have rights to:

  • Access your personal data

  • Request corrections

  • Request deletion

  • Restrict processing

  • Object to processing

  • Data portability

Requests can be made using the contact details on our website.

8. Do-Not-Track Features

We do not currently respond to Do-Not-Track browser signals.

9. Updates to This Notice

We may update this privacy notice periodically. Any changes will be published on this page.

10. How Can You Contact Us?

If you have questions about this notice, please contact us through the enquiry form on our website or via email alice@gilbert-horwood.com

11. Accessing or Deleting Your Data

You may request to review, update, or delete your personal data by contacting us. We will respond within 30 days.

bottom of page